ESA 2014 - Main planning thread

Edenal

2013-09-04 06:10:09 pm

I want to get started with a kick-off planing meeting pretty soon.

This sunday, or the sunday after that preferably.

ozzy88

Edit history:

ozzy88: 2013-09-04 08:53:25 pm

2013-09-04 08:52:14 pm

I'm down this Sunday (I think)

What I would want is for us to have an order of topics for the meeting, so we actually get down to business and not stumble around and basicly just waste our time. A meeting can be pleasant and effective ^^

So, what are we going to talk about? (topics)
What do we want to have accomplished by the end of the meeting? (goals)
And when should our next meeting be held? (rough estimate)

MrLonghair

Edit history:

MrLonghair: 2013-09-04 11:11:37 pm

2013-09-04 11:10:15 pm

Baldioengineer

I'm in anytime, even if I'm not really more than an external audio-engineer. Taking notes if I'm in typing-like-mad shape. Instead of topics I think stödord for a first meeting, leaving topics for the next.

Some of these stödord I quickly cram out that'll help:
- what went way wrong and requires shaping up on (gather thoughts, to brainstorm more of)
- what could be improved now that we're looking back (etc)
- what was perfectly fine (etc)

- if Ludendi were to shop around, what requires purchase (edenal could explain)
- I ramble on a little about audio and what's on the board for next time (etc)
- securing more donations (especially from the US)
- throwing around crazy ideas (talking scenarios)

Edenal

2013-09-05 12:59:04 pm

Topic suggestions.

Establish a board of directors.
Overall goal with the event.
Time between scheduled meetings.
Financial status and divide funds for different task groups.
Rough date and duration.

Last year I felt burn out long before the event started. And it was not because of a high workload but due to the it was too difficult to decide anything. If I am to have a similar position this year I feel that the stucture and decision making process needs a major overhaul.

Establish a board of directors to govern the event. No more than 5 persons.

Others involved in the planing should be seen as consultants for specific tasks.

Sent from my phone

Edenal

2013-09-05 01:07:49 pm

And with that said. If someone else want to take the lead as HPiC I support that :-)

I am happy with just helping with tech and equipment.

But if I am to take the role as HPiC. I will do a few thing my way

MrLonghair

Edit history:

MrLonghair: 2013-09-05 08:21:45 pm

2013-09-05 08:19:06 pm

Baldioengineer

Rough dating - will want to keep watch over coming marathons, online or not. I wrote a little about that on my @misetekudasai twitter, "don't schedule to be come sloppy 3rds 4ths 5ths 6ths FFS". Applied to online marathons but definitely to keep watch on. And keep in mind the fact that american crazy-donors put themselves into debt for AGDQ, and then again for SGDQ. Best case: they're reeled in, one way or another.

(My life is forever unclear unfortunately, let's cut it short and say håll tummarna, I hope to take on some responsibilities and roles with this when it really begins)

ozzy88

2013-09-07 12:35:04 pm

OK, cool, I can whenever during Sunday but I'd prefer the meeting around 2pm - 4pm or 7pm - 10pm ^^'

LotBlind

2013-09-11 08:50:35 pm

How "Helloooooooow!" can you go?

Edenal - You were randomly involved in lots of things last year that you didn't really need to be (not that you were hurting them :) ). I'm saying it doesn't have to be the main HPiC to go to the shops for example. Just let kitchen know what the budget is and let's find someone who arrives by car and can find things in the shop. And if we'll have communal cookery (which there was some interest in) the cook + helper could do their shopping themselves given the budget (remunerated by having to pay a little for the meal).

I think it wouldn't be a huge sacrifice if it weren't very charity-oriented seeing as it's going to be comparatively small anyway, but unless it's a hassle I don't know what we'd do with the extra money... Maybe donate a fraction of the overall profit if any to charity afterwards?

Grukk

2013-09-11 11:33:48 pm

I'm interested in helping with marketing, find eventual "sponsors", that can donate some prizes and things like that. I can assist Charleon with stuff like that if he would like to be MPiC.

One thing I was thinking about is having a IRC chat channel for people responsible and also some people actually watching the stream that can confirm that things look and sound good, since you can't trust the twitch chat in that regard.

As discussed earlier, the main difference from ESA2013 have be to have people in charge of every area at all time, so there's always someone awake that knows what to do, so we don't have to wake Edenal everytime we have to switch console. The poor guy didn't get to sleep for a week...

Edenal

2013-09-12 09:30:30 am

Quote from LotBlind:

Edenal - You were randomly involved in lots of things last year that you didn't really need to be (not that you were hurting them :) ). I'm saying it doesn't have to be the main HPiC to go to the shops for example. Just let kitchen know what the budget is and let's find someone who arrives by car and can find things in the shop. And if we'll have communal cookery (which there was some interest in) the cook + helper could do their shopping themselves given the budget (remunerated by having to pay a little for the meal)

I agree 100%. We could have done a much better job delegating tasks and it's priority for next year. MPiC is a large step towards that.
I'd say that it's not impossible for 2 persons to just walk to Willys in town, and bring two trolley with them. No need for a car anymore :)

Quote from LotBlind:

I think it wouldn't be a huge sacrifice if it weren't very charity-oriented seeing as it's going to be comparatively small anyway, but unless it's a hassle I don't know what we'd do with the extra money... Maybe donate a fraction of the overall profit if any to charity afterwards?

I personally feel like the charity aspect is not as important as a good and entertaining stream. The big draw with the charity/donations is that it constantly drives the event and viewer interaction with prizes, donations challenge and incentives. And that is a part I don't think we can drop that without sacrificing a what's made these event so popular in the first place, the interaction.

[quote="LotBlind"]Edenal - You were randomly involved in lots of things last year that you didn't really need to be (not that you were hurting them :) ). I'm saying it doesn't have to be the main HPiC to go to the shops for example. Just let kitchen know what the budget is and let's find someone who arrives by car and can find things in the shop. And if we'll have communal cookery (which there was some interest in) the cook + helper could do their shopping themselves given the budget (remunerated by having to pay a little for the meal)[/quote]

I agree 100%. We could have done a much better job delegating tasks and it's priority for next year. MPiC is a large step towards that.
I'd say that it's not impossible for 2 persons to just walk to Willys in town, and bring two trolley with them. No need for a car anymore :)

[quote="LotBlind"]I think it wouldn't be a huge sacrifice if it weren't very charity-oriented seeing as it's going to be comparatively small anyway, but unless it's a hassle I don't know what we'd do with the extra money... Maybe donate a fraction of the overall profit if any to charity afterwards?[/quote]

I personally feel like the charity aspect is not as important as a good and entertaining stream. The big draw with the charity/donations is that it constantly drives the event and viewer interaction with prizes, donations challenge and incentives. And that is a part I don't think we can drop that without sacrificing a what's made these event so popular in the first place, the interaction.

Edenal

2013-09-12 09:35:28 am

Skype meeting tonight 19.00 (GMT+1)

On the agenda:
Dates and locations
Financial status and future plans
Quick headcount for MPIC-spots
Schedule monthly meetings?
ESA becoming the first non-Uyama-runned SDA-marathon?
- Got a few points from Uyama here

Edenal

2013-09-12 07:18:34 pm

Add me on Skype! If you don't have already.

fredrik.lidholt

Alko

2013-09-13 12:05:54 am

Caution: This user contains Kana ^_^

So that's me late to the party again, I guess 8D But then again I was working until half past ten ~.~

I would volunteer to do MPIC for donation tracker and station stuff, if that's fine with anybody else who was looking at that position. I mean, I did it half the time this year anyway xD

And isn't there a Lidl or something right around the corner, so not even the need for Willy's? Or is it definite that we won't be in Nyeport? xD

Enjoy your Skype talk ;)

ozzy88

2013-09-13 06:43:38 am

Quote:

And isn't there a Lidl or something right around the corner, so not even the need for Willy's? Or is it definite that we won't be in Nyeport? xD

The Lidl is much further away then Willy's. And we are very likely to be at Nyeport for the marathon.

Joka

Svenne

Edit history:

Svenne: 2013-09-13 05:26:52 pm

Svenne: 2013-09-13 05:26:34 pm

2013-09-13 03:56:39 pm

This appears on your posts beneath y

Quote from Svenne:

Har gärna en person att bolla schemat med

I'm here for you Svenne!

Svenne

Edit history:

Svenne: 2013-09-13 05:27:13 pm

2013-09-13 05:26:54 pm

Thanks Joka!

If someone do not want to be the head of the schedule I guess I can do it again! XD

LotBlind

2013-09-13 05:41:10 pm

How "Helloooooooow!" can you go?

Ready to be head of kitchen as previously mentioned. Sorry to have missed the meeting but whatever.

Edenal

2013-09-13 05:54:14 pm

Quote from LotBlind:

Ready to be head of kitchen as previously mentioned. Sorry to have missed the meeting but whatever.

Next date is announced, but not the time.

LotBlind

2013-10-12 06:29:47 pm

How "Helloooooooow!" can you go?

I just realized we could use Doodle, which for those of you who didn't attend the last meeting is a platform primarily for arranging meetings with several people, to create volunteering tables that people could then, after registering, start filling in with the volunteering slots that fit them best. Obviously whenever the runs schedule is out. So it would take registering, but as I recall it was really easy... They'd also have to register on the marathon site?

Alko

2013-10-14 11:21:32 pm

Caution: This user contains Kana ^_^

Registering on doodle is only required for the one making the doodle afair. At least, I'm positive that you don't need to be a member to vote. ^^

MrLonghair

2013-12-14 10:04:22 pm

Baldioengineer

Miscellany: AGDQ'14 room layouts (drafts) were presented

Any thoughts of this and if we could learn anything for ESA2014? I want shiny happy colourful smiling people behind the runners as always, the rest gives me ideas for taking it all into the blue room for extra space.

ozzy88

2013-12-16 03:25:39 pm

Hmmm.............

I guess we should steal the idea of making similar images to get a good feel for what we have space for and how to make the most of it. That's all I have for now.

PresJPolk

2013-12-17 10:18:58 pm

I think using a serious tool to make the layouts, as Matty is doing, is something to learn. With two streams it'll be double the work to do the room layouts, but it'll also be doubly important to get the layouts clear and complete.

Edenal

2013-12-18 08:48:11 am

I'm not 100% what's been used for *GDQ in the past. I have a slight recollection of an application Duckfist wrote to administer the text.

During ESA2013 we used pre-defined text-areas which observed tags in a plain text document through an Xsplit-addon. The are XML-style but the document does not have to have proper formatting. Actually from what I recall, using proper XML-formatting broke the addon.

Ideally those pre-set text areas should have been setup for all scenes. But due to time constraints they were only setup for 2-3 scenes. On top of that there was no intuitive GUI to re-write the tags in the document. I believe it's a viable solution to use the same kind of method again but with the following improvements:

* Make a simple GUI with presets for 1 game / race etc.
* More scenes

MrLonghair

2013-12-26 05:04:19 pm

Baldioengineer

I'm tossing this in here just 'cause.

Heard many grumps and complaints of flat out bad voices doing voiceovers, presentations, talks, videos, everything in speedrunning.

If a hype video project for ESA2014 could maybe use a voice, contact me. I'm an experienced professional with "radio voice" on my CV.